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CONSENSO
ESCMID

Odoo-Abacus interface for congress management and finance processes

For ESCMID, CONSENSO implemented an interface between Odoo and Abacus. Operational congress processes, sponsorship, contract management and invoicing are represented in Odoo, while Abacus is connected as the central finance system. Invoices are transferred and payment status updates are synchronised back into Odoo.

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At a glance

Starting point

  • Odoo as the operational system for congress, sponsorship and CRM processes
  • Abacus as the central finance system
  • Invoicing in Odoo, accounting treatment in Abacus
  • A need to feed payment status back into Odoo
  • Transparency over open items for sales and operational teams
  • Reducing manual reconciliation between Odoo and accounting

Solution

  • Implementation of an Odoo-Abacus interface
  • Transfer of Odoo invoices to Abacus
  • Synchronisation of payment status from Abacus back to Odoo
  • Mapping of invoice and payment logic between the operational system and the finance system
  • Support for congress processes around sponsorship, contracts and invoices

Result

  • An end-to-end process from sponsorship and CRM through to financial accounting
  • Less manual reconciliation between Odoo and Abacus
  • Better transparency over paid and outstanding invoices
  • Up-to-date payment information directly available to sales and operational teams
  • A more stable foundation for professional congress management

ESCMID uses Odoo for operational processes around its annual congress, ESCMID Global — including CRM, sponsorship packages, contract management and invoicing. At the same time, Abacus remains the central finance system for accounting.

CONSENSO developed an interface between Odoo and Abacus for this purpose. Invoices are created and sent in Odoo, then transferred automatically to Abacus and processed there for accounting. Payment status is in turn fed back from Abacus into Odoo.

This gives the sales team visibility directly in Odoo of which invoices are paid, which are still open and where amounts are outstanding. The solution connects operational congress processes with financial accounting and reduces manual reconciliation between the systems.

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